Local backup of VMs and copies of DFS stores are maintained on campus in a separate building from their production server location. These local backups ensure fast and economical data recover-ability in the event of limited casualties that affect either the building/room or hardware platform on which the primary data source resides. Our backup strategy first calls for geographically separate locations on redundant hardware platforms housed on-campus.
These systems are not backed up by CIS beyond what the hosting service provides. Examples of these include O365 (email, SharePoint, etc) and Canvas (on line learning system).
These backups are retained for 7 years to preserve academic and financial records and history. Banner is backed up on the same schedule as other systems (see VMs above), however additional backups of the Banner database are taken on 10th Day of Fall, Winter, and Spring terms.Examples of DFS resources include departmental file shares (aka Matthew) and documents stored by faculty and staff on SPU managed end-user systems - specifically the "My Documents" and "Desktop" folders.Critical and non-critical VMs are backed up differently as detailed below. Some of these VMs are deemed as "critical," meaning that they comprise core institutional data systems or integral infrastructure systems other VMs are not critical but convenient for some level of business operations. Examples of VMs include Banner, Talisma, PacketFence and AD Domain Controllers.Employees should therefore refrain from storing personal files (such as family photos, personal music libraries, tax returns etc.) on their SPU computer both for protection of privacy and to minimize the costs incurred by the University to maintain multiple copies of stored and protected data.īackups target virtual machines (hereafter VMs) and Distributed File Systems ( DFS) stores that are centrally managed by CIS. It is important for employees to understand that files they store on their SPU-issued device are subject to legal discovery as well as the back-up/archival provisions set forth below. Computer and Information Systems is charged with retaining the University electronic record and therefore maintains redundant copies of all user documents saved to desktop or laptop computers. This policy governs what, where, how and when data is backed up and describes associated storage, retention and recovery processes.Ī Precautionary Note Concerning Personal Data In accordance with the University's Computer Acceptable Use Policy, computing equipment issued by the university is authorized exclusively for official business activities of SPU data stored on SPU computers is considered university property and part of the school's official record. By definition, all data on university owned computers are the property of the university.
Back-up strategies to protect and preserve the University record are extremely important and therefore a high priority for the Infrastructure Systems team. CIS is responsible for the backup and recovery of data stored in approved institutional data systems.
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